Drivers check their vehicle at every clock-in, from their phone. Failed checks and breakdowns go straight to the workshop with photos and a response time, fuel is logged from a photo of the receipt, and dispatchers plan each shift with the vehicles that are actually ready. One Control Tower shows availability, documents, fuel and workshop jobs across every depot.
The problem
In many fleets, the vehicle check is a paper form signed at the gate, if it happens at all. A worn tyre or a leak is noticed, but the note never reaches the workshop, and the same truck goes out again the next day.
Breakdowns are reported by phone, with no record of when the workshop responded or what was replaced. Fuel receipts pile up in the cab, registration and operating cards expire unnoticed, and at the start of a shift nobody can say how many vehicles are fit to go out.
How it works
Every check, repair, dispatch and fuel fill is recorded against the same vehicle, so nothing is copied from one list to another.
Drivers clock in with a face check and complete the vehicle checklist on their phone, with the plate and odometer read from photos.
Failed checks and breakdowns become workshop jobs automatically, with photos, location and a response time.
Dispatchers assign drivers and vehicles for each shift, and vehicles off the road are listed with the reason.
The Control Tower shows availability, documents, fuel and workshop jobs across every depot.
Mobile app
Clock-in with the vehicle check, breakdown reports, fuel fills, delivery orders and journeys all sit in one app on the driver’s phone. Drivers see their tasks for the day, and every check, photo and report reaches the Control Tower as soon as it’s saved.
The app works without signal and in each driver’s own language, so nothing waits until the driver is back at the depot.
Proof
Numbers from fleets and field operations in the GCC running on Fieldmaster.
700+
Checks, defects, repairs and fuel for every vehicle, in one record.
600+
Validated and tracked through Fieldmaster journey management, on the same platform.
15M
Field operations across the GCC and other international markets.
Outcomes
A failed check becomes a workshop job the moment the checklist is submitted, with the vehicle and photos attached.
The workshop is notified at once and accepts the job with an arrival time. Each breakdown type carries its own response time.
Dispatchers see which vehicles are off the road, and why, before they assign drivers.
Every fill has a receipt photo and an odometer reading, so unusual consumption shows up per vehicle.
Registrations, operating cards and driver licences expiring in the next 30 days are listed on the dashboard.
Fuel, maintenance and breakdowns sit on the vehicle record, ready for audits and replacement decisions.
Why field focus matters
When the vehicle check is a form at the gate and breakdowns are phone calls, you can’t say which vehicles are fit to go out, or why the rest aren’t.
The form is ticked at the gate in seconds, so a worn tyre or a leak goes out on the road with your signature on it.
A driver mentions a warning light, it never reaches the workshop, and you pay for the breakdown that follows.
Receipts get lost in the cab, so you can’t match fuel to a vehicle and a driver, or spot where it’s going missing.
Breakdowns are reported by phone with no photo or location, and you can’t see when the workshop responded or why the vehicle still isn’t back.
