Fieldmaster’s e-PTW runs every permit from application to close-out on the phone and the web. The requester speaks the job and its hazards and the permit fills itself, the crew photo is checked for PPE, and every step is signed by a named person, with a full audit trail. It is part of HSE Management.
The problem
On many sites the permit is a paper form in a book. It is filled in at the site office, signed by whoever is available, and sometimes ticked before anyone has looked at the job. Gas tests and isolations are written down, but nothing shows when or where they were done.
When something goes wrong, the investigation starts with a stack of carbon copies. Nobody can say for certain who checked what, or whether the crew was wearing the right PPE when work began.
Application
The requester opens a new permit on their phone and describes the work in their own words and language: what the job is, where it is, who is in the crew, and the hazards and precautions. The permit type, site, location, key precautions, the safety checks for that permit type and the job safety analysis are filled in from the voice note, ready to check, and the original recording is kept.
Each permit type brings its own checklist: fire watch and gas test for hot work, O2, LEL and H2S readings for confined space, harness and anchor point for work at height, an isolation register for electrical work, and shoring and service scans for excavation.
Checks you can trust
A photo of the crew is taken on site. AI checks every person for a helmet, hi-vis, boots and glasses, plus gloves, face shields, respirators or harnesses where the job needs them, and the permit is blocked if anyone fails.
Each stage is signed on the phone or the web by the named person responsible for it.
The area authority confirms isolations and checks for clashes with simultaneous operations.
Conditions are reconfirmed every shift for as long as the work is in progress.
Photos, checks and signatures carry the GPS location, the date and time, and who made them.
Live permits show on the HSE dashboard, next to inspections, observation cards and open actions.
How it works
Every permit follows the same path, and each stage is signed before the next one starts.
The requester speaks or types the job, its hazards and the crew, and completes the permit type’s checklist.
An HSE officer reviews the hazards and precautions, and approves the permit or sends it back.
The area authority confirms isolations and checks for clashes with other work in the area.
The permit is issued to the crew. Before work starts, the crew photo is checked for PPE.
Conditions are reconfirmed every shift while the work goes on.
The job is closed out and signed off, and the full history of the permit stays on record.
What the field link proves
No permits ticked in advance. Every check carries proof of when, where and by whom it was done.
| Paper permit | Fieldmaster e-PTW | |
|---|---|---|
| Where the checks were done | Paper permit Filled in at the site office, or wherever the permit book is. | Fieldmaster e-PTW On site, with the GPS location and time on every check and photo. |
| When | Paper permit Sometimes ticked before anyone has looked at the job. | Fieldmaster e-PTW Recorded at the moment each check is made, before work can begin. |
| Who signed | Paper permit A signature, sometimes from whoever was available. | Fieldmaster e-PTW Named people signing in the app, each in the role that owns the step. |
| PPE | Paper permit Assumed, or checked by eye at the start of the job. | Fieldmaster e-PTW Crew photo checked by AI for helmet, hi-vis, boots and glasses. The permit is blocked if anyone fails. |
| Audit trail | Paper permit Carbon copies in a file, if they can be found. | Fieldmaster e-PTW The full history of every permit, from application to close-out, in one record. |
Part of HSE Management
Permit to Work is part of Fieldmaster HSE Management. Permits run in the same app as observation cards, inspections, incidents, corrective actions and toolbox talks, on the same sites and roles. Live permits show on the HSE dashboard, next to TRIR, LTIF and the leading indicators.
Your permit types, checklists and approval stages are set up to match your own procedures.
FAQ
A permit to work (PTW) system controls high-risk jobs such as hot work, confined space entry, work at height, electrical work and excavation. Each job needs a permit that sets out the hazards and precautions, is approved by the right people before work starts, and is closed out when the job is done.
A digital permit to work, or e-PTW, does the same on phones and the web, with a record of every step.
Hot work, confined space entry, work at height, electrical work and excavation each come with their own checklist, alongside general and cold work. Permit types, checklists and approval stages are configured to match your procedures.
The permit is blocked until the crew photo passes, so work can’t start with someone missing a helmet, hi-vis, boots or glasses.
Yes. The application can be spoken in Arabic, English, Hindi, Urdu and many other languages. The permit is filled in English, and the original recording is kept.
Yes. Our team works from Muscat, Ajman and Cochin, and support comes directly from the people who built the platform.
