Material Management
Fieldmaster tracks your stock wherever it actually sits: in the central store, in a site store, in a technician’s van or with the person who signed for it. Staff request items from their phones, goods are issued and transferred by barcode, and every movement records who, when and for which job.
The problem
Many stores keep a ledger or a spreadsheet that is updated when someone has time. Material is issued against a phone call, taken to site in a pickup, and never comes back on the books. Serial-numbered items such as meters, tools and spares are tracked from memory.
By the end of the month the count doesn’t match, nobody can say which job used what, and parts are bought again while they sit in another store.
How it works
Stock changes only through a recorded movement, so the count is right at any moment, not just after a stock take.
Staff raise a material request from the app, with a photo or a voice note in their own language, and see the stock in each store.
Goods are counted, photographed and scanned, and stock posts to the right store as soon as the receipt is saved, by quantity or by serial number.
Items are issued to a person, a vehicle or a job, with a photo as proof.
Stock moves between stores, vans and sites with a transfer record, so it is always in one known place.
Unused items come back to stock, and damaged ones are written off with a reason.
Proof
Numbers from an operator in the GCC that runs its purchasing and stores on Fieldmaster.
85,000+
Every item tracked across stores, from requisition to issue.
500+
Each one traceable from the first request to the final payment.
Results
Stock updates in every store the moment parts are received, issued or transferred, not at the end of the month.
Photo-verified stock issues show which job, vehicle or work order each part went to, and when.
Live stock by store shows while people request, so nobody buys what another store already holds.
See what each store, vehicle and person is holding, not only the main warehouse.
Meters, tools and spares are tracked one by one, from receipt to the person or site holding them.
Equipment issued to project sites can be charged back to each project every month.
Why field focus matters
Stores software only helps if the people handling the parts actually use it. When they don’t, stock moves first and the record catches up later, if at all.
Material is issued against a phone call and taken to site in a pickup, so it never comes back on the record.
Serial-numbered tools, meters and spares sit with whoever last took them, and nobody can say who that was.
Receipts and handovers go on paper or not at all, so losses only show at the stock count, with no way to trace them.
Integrated by design
Material Management includes the material request form, so staff ask for items from their phones. When stock has to be bought in, the parts of purchasing your process needs come with it, and every receipt stays tied to what was ordered. There’s no second system to connect.
It runs as a standalone product, so you don’t need an ERP behind it, and if you have one, we can integrate with it however you need. If you also want to run vendor quotes, approval chains and invoice matching on Fieldmaster, Purchase Management adds them to the same record.
FAQ
Software that keeps a running record of the stock you hold, where it is and how it moved: receipts, issues, transfers, returns and write-offs. For contractors and field teams the hard part is stock that leaves the store, so Fieldmaster tracks it in vehicles, at sites and with people too.
No. It is built for operations that use their own stock: contractors, utilities, maintenance teams and workshops. If you sell online or run tills, a retail inventory product will suit you better.
Yes. Items can be tracked by quantity or by serial number. Serial-numbered items, such as meters or tools, are scanned at every receipt, issue and transfer, so you can see who holds each one.
Not to start. Material requests are part of Material Management, and when stock has to be bought in, the purchasing steps your process needs are included. Add Purchase Management if you also want vendor quotes, approval chains and invoice matching on Fieldmaster.
Yes. Receipts, issues and scans are saved on the phone and sync when the connection returns.
No. Material Management works as a standalone product, with no ERP behind it: item lists load from Excel, and any list exports to Excel. If you already have an ERP, we can build any kind of integration with it, so you can keep it for finance and use Fieldmaster for the store and site work. The choice is yours.
Your stores, item list and approval rules are set up to match how you work today. Your app is typically live in 0 to 18 working days, depending on how much customization it needs.
Yes. AI connectors let you use your own LLM, such as ChatGPT or Claude, to ask questions like “Which store issued the most filters this month?” and get the answer and a chart from your latest records. They follow each person’s role, and they are opt-in, not turned on by default.
