Drivers scan every full cylinder dropped and every empty collected, or photograph the flow meter before and after a bulk fill, and the customer signs on the phone. The office gets delivered quantities per order, ready to invoice, and every cylinder tracked in and out. It runs as part of Fleet Management.
The problem
Cylinder deliveries usually run on paper delivery notes. The driver writes down what was dropped and collected, the customer signs if someone is there, and the note reaches the office days later. Short deliveries, swapped cylinders and empties that never came back are hard to trace.
Bulk fills are harder still. The quantity is whatever was written on the note, and when the customer disputes the invoice, there is nothing to show what the meter really said.
How it works
The driver scans, photographs and collects a signature. The platform turns it into quantities the office can bill.
The driver scans every full cylinder dropped and every empty collected at the door.
For a bulk fill, the driver photographs the flow meter before and after.
The customer signs on the driver’s phone, stamped with the time and place.
AI reads the meter and works out the litres delivered. Cylinder counts come straight from the scans.
The office sees the delivered quantities per order, and every cylinder tracked in and out.
Gas cylinder tracking
Because each cylinder is scanned at the door, the counts never depend on what the driver remembers. The office sees what each customer received and what came back, order by order.
Delivery orders sit in the same Control Tower as the rest of the fleet: open, delivered and failed orders and on-time delivery, next to vehicle availability, documents, fuel and workshop jobs across every depot.
What the field link proves
Every delivery is signed for on the spot, with the scans and photos behind it. That is what stops short deliveries, lost cylinders and quantity disputes.
| Paper delivery notes | With Fieldmaster | |
|---|---|---|
| Cylinders dropped | Paper delivery notes Counted by hand and written on the note. | With Fieldmaster Every full cylinder scanned at the customer’s door. |
| Empties collected | Paper delivery notes Easy to miss, and hard to chase later. | With Fieldmaster Every empty scanned as it’s collected, against the same order. |
| Bulk quantity | Paper delivery notes Whatever was written on the note. | With Fieldmaster Flow meter photographed before and after, and the litres worked out by AI. |
| Customer acceptance | Paper delivery notes A signature, if someone was there to sign. | With Fieldmaster Signed on the driver’s phone, with the time and GPS location. |
| Invoicing | Paper delivery notes Waits for the paperwork to reach the office. | With Fieldmaster Delivered quantities per order, ready to invoice. |
Part of Fleet Management
Gas delivery runs alongside the rest of Fleet Management, so drivers use one app for the whole shift.
Drivers check the vehicle on their phone before the shift, with the plate and odometer read from photos.
Each driver sees their orders as a route plan and a map, with the delivery address and time window.
Orders are closed with arrival photos, a signature and barcode scans.
A breakdown on the route goes to the workshop with photos, the location and a response time.
AI reads the litres, cost and station from the fuel receipt, in Arabic or English.
Delivery orders, on-time delivery, vehicle availability, documents and fuel across every depot.
FAQ
A record of what was delivered, to whom, where and when. In Fieldmaster it is made up of the cylinder scans or meter photos, the customer’s signature, and the GPS location and time of the delivery, all attached to the order.
Yes. Cylinder deliveries are counted from the scans of full cylinders dropped and empties collected. Bulk fills are measured from photos of the flow meter before and after the fill.
The Fieldmaster Pocket app works offline. Scans, photos and signatures are saved on the phone and sync when the signal returns.
Delivered quantities per order can be exported to Excel, and the platform can connect to your ERP or billing system through an integration set up as part of your project.
No. Delivery orders are added to Fleet Management as part of your setup, and run in the same app as vehicle checks, fuel, breakdowns and dispatch, with your own products and cylinder sizes.
