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Enable field teams to submit Material Requests directly
Follow material demands as they happen by extending the Material Request Form (MRF) directly to the actual requester in the field. From the initial photo taken by a mechanic to the final goods receipt at the loading dock, every action is logged, approved, and visible so purchasing does not depend on scattered emails.
Purchasing based on actual workshop needs
Workshops require specific parts at specific times. If a precise item code is unknown, mechanics use the app to submit a description and a photo. Purchase managers then identify the exact item, apply minimum order rules, and finalize the request for bidding.
Vendor Bidding Without Accounts
Managers compile requests into an RFQ. The system sends a direct web link to vendors. Suppliers submit unit prices and attachments without needing to log in.
Automated Financial Routing
After managers compare quotes side-by-side, they apply a digital signature. Requests above specific financial limits automatically route to directors for sign-off.
Live Stage Tracking
Management sees exactly how many hours or days documents spend at each stage. Track the original workshop demand straight through to the final purchase order.
Role-based request consolidation and ordering
Allow purchase managers to oversee specific operational regions or workshops. Once requests are submitted, managers review open demands and consolidate them into a Request for Quotation (RFQ). The system highlights the lowest vendor prices in a side-by-side matrix, allowing you to split the RFQ across different suppliers before automatically generating PDF Purchase Orders.
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Warehouse receiving and strict inventory limits
Manage physical inventory immediately after purchasing. When deliveries arrive, warehouse staff process a Goods Receipt against the specific Purchase Order. The software blocks staff from receiving more items than ordered while supporting partial deliveries. Once received, finance users view the summary to issue accurate payments.
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Voice requests and photo verification in one mobile app
Field and warehouse staff manage every step directly from their phones without returning to a desk. Mechanics can instantly generate material requests by recording a voice note in their native language and snapping a picture of the needed component. On the loading dock, warehouse teams use the native camera to scan barcodes, process incoming deliveries, and capture timestamped, geo-located photos as absolute proof the moment parts are issued for consumption.
Workers see their region, management views the whole organization
Define access based on operational scopes. Field workers only view data for their assigned branch or workshop. Managers hold unscoped access to review open requests across all locations, ensuring distinct roles and controlled permissions as materials move through the pipeline.
Compare quotes and split orders instantly
Managers receive a clear matrix showing all vendor submissions side-by-side. The lowest prices are automatically marked. Managers can choose different suppliers for specific line items to reduce costs, apply their secure digital signature, and automatically generate the final purchase orders without leaving the system.
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Receive shipments and issue parts with exact limits
Warehouse teams process incoming deliveries directly against active purchase orders, with the system automatically blocking quantities that exceed the original request. When mechanics need materials, staff issue stock to specific vehicle work orders, instantly updating live inventory counts. Mobile barcode scanning and mandatory photo proof ensure nothing leaves the shelf unrecorded.
Track document stages and oversee all regions
Directors and administrators hold unscoped access to view operations across all regions, cost centers, and branches. Live dashboards display exact pending times for documents at every stage, preventing delays. Management can mandate custom approval rules for high-value items and trace any request from the original shop floor demand to the final paid invoice.
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"Moving away from email bidding changed our daily operations. Sending a direct link to vendors means we get quotes back faster, and the side-by-side comparison matrix makes it obvious which supplier to choose for each part."
Unify your procurement
and inventory tasks
Manage requests, vendor quotes, and warehouse stock in one platform where every transaction is recorded and traceable.