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Centralized Master Data and Asset Tracking
Built on a robust master data foundation, the system tracks operational units, cost centers, and multiple storage repositories. The dedicated asset module goes beyond basic logging it records vehicle chassis numbers and registration details, while automatically sending email reminders for upcoming service intervals and required tire replacements.
Configurable Approvals for High-Value Inventory
Inventory control requires strict verification. The platform accommodates customizable approval workflows specifically for the warehouse. For highly expensive components, the system can mandate management sign-off before that part can be officially issued to a work order or transferred between different store branches.
Submit exact needs with photos
Mechanics upload images of broken parts directly via the app. This allows purchase managers to correctly identify the item, apply minimum order rules, and process the request without returning to the office.
Mandate proof of receipt
To prevent inventory shrinkage, managers can require staff to take timestamped, geo-located photos of physical delivery notes, the goods themselves on the loading dock, or parts being installed on a vehicle.
Process exact and partial deliveries
Staff use their mobile camera to scan part barcodes and process Goods Receipts. The system fully supports partial deliveries but automatically blocks staff from receiving more items than were originally ordered.
A fully connected purchasing workflow
The software replaces disjointed manual steps. Management sets the operational scopes, mechanics request parts, suppliers submit bids, and finance teams verify the final receipts so nothing is left disconnected.
Data remains scoped
Field workers only see data for their specific region or workshop, while management holds global access.
Vendors bid easily
Secure "magic links" allow suppliers to submit unit prices, delivery terms, and attachments without creating an account.
Finance verifies payments
Finance teams view a clear summary of the received goods versus the original PO to issue accurate, trackable payments.
On-Site Material Tracking and Verification
The mobile application is a critical component designed specifically to speed up field operations for staff who are rarely at a computer. It ensures high data accuracy and compliance straight from the garage floor or the delivery truck.
Take timestamped photos of physical delivery notes or goods directly on the receiving dock
Use native camera barcode scanning to auto-populate fields for rapid stock issues
Translate the entire mobile interface into Arabic in real time for non-English speaking staff
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Track document delays and live stages
Management oversees the entire ecosystem through built-in dashboards featuring heatmaps and process tracking. You can see exactly how many hours or days documents are pending at specific approval stages to instantly spot delays. The traceability module provides a complete view of every transaction, linking the initial workshop demand directly through to the finalized RFQ, the Purchase Order, and the accepted Goods Receipt.
Got Questions? We Have Covered Them
Get answers about how the platform manages the complete purchase and material lifecycle.
Once the bidding deadline passes, the platform automatically generates a side-by-side comparison matrix of all vendor quotes and highlights the lowest prices. Purchase Managers can even split the Request for Quotation (RFQ), choosing different suppliers for specific line items to optimize costs before applying their digital signature.
It manages both. The platform includes an extensive asset database that logs vehicle chassis numbers and registration details. More importantly, it automatically tracks service intervals and tire replacement history, sending email reminders to your team when vehicle maintenance is due.
When deliveries arrive, the warehouse processes a Goods Receipt against the Purchase Order. Finance users can then view a direct summary of the physically received goods versus the original order. This ensures they are issuing accurate, trackable payments based strictly on what was actually delivered.
Yes. To ensure high data accuracy and ease of use for all staff, the entire mobile interface can be translated in real time into languages like Arabic. This allows non-English speaking workers to seamlessly scan barcodes, capture photos, and process receipts in their native language.
As parts are needed in the garage, warehouse staff process "Stock Issues" against specific vehicle work orders, often using their mobile phone's camera to scan the part's barcode. This action automatically deducts the item and updates the master inventory count in real time on the management dashboard.
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