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How Materials Move Across Your Operations
Follow a single material request from field submission to physical issuance. This is what your team's day looks like on FieldMaster AI, where WhatsApp chaos becomes digital control.
One-Time Setup for your Material Management System
Your office team configures the system once at the start, then the field works within those rules. No constant adjustments needed.
Define every material in your operation
SKU categories and stock masters show available quantities across all your repositories. No guessing what's in stock.
Map your warehouses, vehicles, and field stores
Repository masters link every storage location in your operation. Materials move between them with full visibility.
Connect vendors to materials for fast orders
Vendor management ties suppliers directly to SKUs. When a PO is needed, the right vendor is already assigned.
Define who signs off on what
Approval paths set the rules by value, category, or region. The system routes requests to the right person automatically.
Track company vehicles as mobile repositories
Vehicle registry manages company vehicles that move materials to the field. Every vehicle is a tracked storage point.
Build the complete material universe
Stock masters define what exists in your operation. Once built, they become the source of truth for every request.
The supervisor submits. No calls required.
A site supervisor needs materials. He opens FieldMaster, selects what he needs from the SKU list, enters quantities, and submits a Material Request Form in his language—even without internet. The request queues immediately in the system.
Submit from anywhere
Works offline, syncs when connected
Photo documentation included
Approval happens in the system, not in someone's inbox
The moment the request syncs, the configured Approval Path triggers automatically. The right approver sees it on their dashboard with full context: who requested it, from which site, for which materials, and against what budget. One click to approve. One click to reject with a note.
Multi-level approvals supported
No email chains or follow-ups
Full context on every request
PO created in clicks, not days
Once approved, the office team creates the Purchase Order directly in FieldMaster—linked to the right vendor from the Vendor Registry, pre-populated with SKU details and quantities. The PO goes through its own approval workflow before being sent. Every step is time-stamped.
Vendor pre-linked to materials
Approval workflow built in
No disconnected spreadsheets
Materials arrive. The system knows immediately.
When the delivery arrives at the warehouse, the receiving officer records the Stock Receipt against the open PO. Quantities are confirmed item by item. Discrepancies are flagged on the spot. Stock levels update in real time across all dashboards.
Stock issued to field. Live on their phone.
This is where FieldMaster separates itself from every warehouse-first ERP. The office issues Stock directly to a named field personnel or vehicle. The moment it's saved, the field worker opens their mobile app and sees exactly what they've been issued—item names, quantities, and current status. No more disputes over what was received.
Materials move between sites? Track every transfer.
Need to move stock from one repository to another, or from a vehicle to a site store? Material Transfer Forms create a digital record of every internal movement—approved, time-stamped, and reconciled. The Vehicles Registry ensures every vehicle is a trackable repository in its own right.
Month-end is no longer a crisis
Every transaction—requests, approvals, POs, receipts, issuances, transfers—is captured in real time. Download reports give managers instant access to stock movement history, pending approvals, vendor performance, and field issuance summaries without manual data gathering.
Faster month-end close
Fewer stock discrepancies
Less approval cycle time
Live in days, not months
Most Material Management deployments are live within 1–2 weeks. No IT project. No consultants. No waiting.
Day 1–2
Configure SKU categories, stock masters, and repositories
Day 3–4
Set up approval paths and user roles
Day 5
Load vendor and vehicle registries
Day 6–7
Team training on mobile app, average less than two hours
Day 8
Go live—first real request flows through the system
Want to See This Workflow With Your Team's Data?
We'll walk you through a live demo configured for your
material categories, your approval structure, and your field setup.